Privacy Policy

Privacy Policy

Safe 365 UK Ltd  |  safe365.uk

Last updated: March 2026

 

1. Who We Are

Safe 365 UK Ltd (‘we’, ‘us’, ‘our’) is a health, safety, environment, and quality (SHEQ) consultancy registered in England and Wales. We operate the website https://safe365.uk.

Our registered address is:

Safe 365 UK Ltd

• Richard Moon Street, Crewe, Cheshire, CW1 3AT
• Email: enquiries@safe365.uk
• Phone: 01270 900 365

We are the data controller for the personal information collected through this website. We are committed to protecting your privacy and processing your personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

 

2. What Personal Data We Collect

Contact and Enquiry Data

When you submit a contact or quote request form on our website, we collect the following information:

• Your name
• Your email address
• Your telephone number (if provided)
• Your company name and/or location (if provided)
• The content of your message or enquiry
  
  

Technical and Server Data

Our website is hosted on Hostinger’s servers. Like most web hosting providers, Hostinger may automatically record standard server log data when you visit our website, which can include your IP address, browser type, operating system, referring URL, and the date and time of your visit. This data is processed by Hostinger as a data processor on our behalf and is used solely for security, server maintenance, and the reliable operation of our website. We do not use this data to identify individual visitors.

 

Website Performance Data

We use Google Search Console to monitor our website’s search performance. Google Search Console provides us with aggregated, anonymised data about how our website appears in Google Search results — such as which search queries lead users to our site and overall click-through rates. It does not collect personally identifiable information about individual visitors to our website, and we do not use it to track or profile users.

We do not use Google Analytics or any other visitor tracking or analytics platform on this website.

3. How We Use Your Personal Data

We use the personal data collected through our contact form for the following purposes:

• To respond to your enquiry or quote request
• To provide information about our services that you have requested
• To follow up on your enquiry and discuss your SHEQ consultancy requirements
• To comply with any legal or regulatory obligations

We do not use your personal data for automated decision-making or profiling.

4. Legal Basis for Processing

Under the UK GDPR, we rely on the following lawful bases for processing your personal data:

• Legitimate interests (Article 6(1)(f)): To respond to your enquiry and follow up on your request for our consultancy services. We have assessed that processing your data for this purpose does not override your rights and freedoms.
• Contract (Article 6(1)(b)): Where your enquiry leads to or relates to a contract for our services, processing is necessary for the performance of or entry into that contract.
• Legal obligation (Article 6(1)(c)): Where we are required to process your data to comply with a legal obligation.
  
  

5. How Long We Keep Your Data

We will retain your personal data only for as long as is necessary for the purposes set out in this policy. In practice:

• Enquiry and contact form data: We retain this for up to 24 months from the date of your initial enquiry, or for the duration of any resulting client relationship plus a reasonable period thereafter.
• Client records: Where an engagement results in a contract or service agreement, we retain relevant records for up to 7 years in line with standard business and statutory requirements.

Once data is no longer required, it is securely deleted or anonymised.

6. Who We Share Your Data With

We do not sell, rent, or trade your personal data to third parties. We may share your information only in the following limited circumstances:

• Service providers: Our web hosting provider (Hostinger) processes server data as a data processor acting on our instructions under appropriate data processing terms.
• Google LLC: Google processes aggregated, anonymised search performance data on our behalf via Google Search Console. No personally identifiable visitor data is shared with Google through our use of Search Console.
• Legal requirements: We may disclose your data to law enforcement or regulatory bodies where required to do so by law.

Any third parties with whom we share personal data are required to keep it confidential and to process it only in accordance with our instructions and applicable data protection law.

7. International Data Transfers

Google LLC is based in the United States. Where Search Console data is processed outside the UK, this is done in accordance with applicable data transfer mechanisms under UK GDPR. As noted above, no personally identifiable information about individual website visitors is transferred in connection with our use of Google Search Console.

Our hosting provider, Hostinger, may process server log data within the European Economic Area (EEA) or other jurisdictions. Hostinger operates under appropriate data protection agreements.

8. Cookies

Our website uses cookies. Cookies are small text files stored on your device when you visit a website.

Cookies We Use

As our website is built on WordPress, the following types of cookies may be set:

• Essential/functional cookies: WordPress may set session cookies to ensure the website functions correctly (e.g. maintaining your browsing session). These are strictly necessary and do not require your consent.
• Contact form cookies: If you use our contact form, a cookie may be set to remember your details for the duration of your session.
  
  

What We Do Not Use

We do not use Google Analytics or any other third-party analytics cookies. We do not use advertising, targeting, or tracking cookies.

Managing Cookies

You can control and manage cookies through your browser settings. Please note that disabling certain cookies may affect the functionality of our website. For guidance on managing cookies, visit www.aboutcookies.org or your browser’s help pages.

9. Your Rights Under UK GDPR

Under UK GDPR, you have the following rights regarding your personal data:

• Right of access: You may request a copy of the personal data we hold about you (a Subject Access Request).
• Right to rectification: You may ask us to correct any inaccurate or incomplete data.
• Right to erasure (‘right to be forgotten’): You may ask us to delete your personal data, subject to certain exceptions.
• Right to restrict processing: You may ask us to limit how we use your data in certain circumstances.
• Right to data portability: You may request that we provide your data in a structured, commonly used, machine-readable format.
• Right to object: You may object to our processing of your data where we rely on legitimate interests as our lawful basis.
• Rights related to automated decision-making: We do not carry out automated decision-making or profiling.
  
  

To exercise any of these rights, please contact us using the details in Section 11 below. We will respond to all legitimate requests within one month. There is no charge for making a request.

10. Data Security

We take appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or misuse. Our website is hosted on Hostinger’s secure infrastructure, and we maintain up-to-date security practices on our WordPress installation.

While we take reasonable steps to protect your data, no method of transmission over the internet is 100% secure. If you have concerns about the security of your data, please contact us at enquiries@safe365.uk.

11. How to Contact Us

If you have any questions about this Privacy Policy, wish to exercise your data rights, or have a concern about how we handle your personal data, please contact us:

Safe 365 UK Ltd

Richard Moon Street, Crewe, Cheshire, CW1 3AT

Email: enquiries@safe365.uk

Phone: 01270 900 365

We will aim to respond to all enquiries within 5 working days.

rectly before you approach the ICO, and invite you to contact us in the first instance.”

 

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, services, or legal requirements. When we make changes, we will update the ‘Last updated’ date at the top of this page. We encourage you to review this policy periodically.

This policy was last reviewed in March 2026.